FREQUENTLY ASKED QUESTIONS
VENUE SCHEDULING
The Pearl books according to availability; so if your preferred date is open, you may reserve it on a first come, first serve basis. Keep in mind that most venues, including The Pearl, fill up well in advance (12-16 months).
Reservations are required for tours. Call or email us and we will be happy to accommodate your request. Please note that during the day of an event, no rehearsals are allowed. The Pearl will also host Open Houses throughout the year for general viewing. You can follow us on social media to learn more about when these events will take place.
Yes, the rental fee includes a one-hour rehearsal time. Rehearsal times are based on venue availability and will be scheduled no earlier than 30 days prior to your event. Rehearsal times will be set no later than 3:00 pm if an event is booked the day before yours. If there is no event the day before we recommend you have the Rehearsal at the same time as your ceremony start time so you can see the lighting.
Property details and Policies
The Pearl provides you with three beautiful and comfortable suites. The Bridal Suite with private restroom, The Grooms Suite with private restroom, and a Family Suite. Rooms are available as early as 9am on the day of your event. Reception hall has men and women restrooms for your guests.
We provide a prep kitchen with a large refrigerator, Ice Machine, large sink, and several prep tables. There are no ovens or warming bins.
We do not allow use of the following when decorating: sand, glitter, confetti, birdseed, rice, wish lanterns, and silly string. Nailing, screwing, or stapling onto any part of our venue property is strictly forbidden. No décor may be placed in our water features. Sparklers are allowed for exit as long as there is no active burn ban. Bubbles may be used at departure only.
You may use real candles as long as they are enclosed in glass and the flame is below the height of the glass.
The Pearl requires that each of our couples obtain event insurance for $1,000,000 liability, and if you are serving alcohol it needs to include alcohol coverage. You may want to add cancellation insurance to cover you in case anything happens prior to your event. Insurance typically cost around $99.00 - $150.00 and can be purchased through https://www.theeventhelper.com/#9T71NO. It may also be obtained through some home insurance policies as well. Be sure to check with your insurance provider.
We know our furry friends are an important part of the family. Your pets are allowed to be a part of your ceremony, but must be kenneled and left in one of the suites. It will be your job to make sure that they are leashed and cared for during your event. This includes watering, feeding, walking, and picking up after them.
The Pearl will create our floor plan designs. After we receive your final numbers we will create a layout of The Pearl that allows you the most space. We will consult with you to customize your seating and table arrangements however you see fit. Your design will be finalized at least two weeks prior to your event.
The Pearl is in charge of set up and break down of floors/tables/chairs to their proper place. When you arrive, everything will be getting in place and this will include linens (if you are using ours). All items brought by you, your vendors, or your guests are to be removed from the indoor space by the end of your rental period. The kitchen and bar areas will be cleaned and cleared by the bartender and caterer according to their contracts. You are responsible for making sure that your vendors are completely finished and out by the end of your allotted time frame to avoid additional charges. Our Venue Manager will go through the venue with your designated representative to ensure state of venue.
Absolutely! We are honored that you would want to take such memorable pictures with us. We allow you a 2 hour Bridal Session. Please schedule your shoot on a Monday through Thursday during regular office hours with the manager. Also, to be respectful of other events, please verify five days in advance that the facility is still available for a photo shoot, in the case that an event books at the last minute. We will make all attempts to let you know if there is a scheduling conflict.
Vendor considerations
The Pearl knows it is your special day, which is why we want to provide you with the option of using the vendors of your choice. Caterers and bartenders must sign our vendor agreement, which will be included in The Pearl contract packet. Though we allow outside vendors, we The Pearl can also provide a preferred vendor list to assist you.
Although alcohol and bar service is NOT provided, we do provide the use of a bar at our venue. You may purchase the alcohol at your cost, but you must have a TABC Certified and Insured Bartender if you choose to serve alcohol at your event. TABC Bartenders must serve all alcohol from behind the bar. No alcohol is permitted to be self-served at guest tables or anywhere on the property where a TABC bartender is not serving the alcohol. All who consume alcohol must show a government-issued identification card. Caterers and/or bartending services will take the responsibility and liability of alcohol service. Security Officer is required if you have alcohol served at your event.
A Security officer is required if alcohol is served at your event. You will be responsible for paying the officer at the then applicable rate per hour for the length of the event beginning at Cocktail hour, plus one hour. The Pearl will schedule a Royse City or Rockwall County Sheriffs officer to provide this service. You will pay him directly by check or cash.
COSTS AND SERVICES
You will have exclusive access to the property and grounds for up to fifteen hours (which includes set-up and tear-down time). The venue can be accessed from 9:00 AM and your event ends at 11pm for clean up. Everyone must be gone by 12:00 AM. We can host up to 225 guests, and will provide you with the following seating accommodations: (25) 60” round tables, (12) 8’ tables, (12) 6' tables, (10) cocktail tables, (225) chivari chairs (for indoor use), as well as (200) white resin folding chairs and for outdoor use only. Ivory, Black, Silver, Dusty Blue, Champagne, or Navy crinkle linens for our tables are included with your rental. Other colors are available for an additional fee or through outside rental vendors. As a another perk, our brides have free use of any décor that I have on hand. This will save you money!
On the day of your event, The Pearl provides a Venue Manager onsite to attend to venue-related issues (lights, bathrooms, etc). They are not there to run your event. An event coordinator is NOT included in the venue fee. We do offer Coordination services for an additional fee. This would include a coordinator who would be in touch at 60 days prior to your event and be present on the rehearsal & day of your event. It would also include a day-of assistant coordinator. We REQUIRE clients hire a wedding planner or at the very least, day of coordinator, to ensure your event runs smoothly. Contact us for more details.
Absolutely not! Just like you, The Pearl does not believe in nickel and diming our brides. The price is inclusive of the several amenities that are offered and listed above. No tax or gratuity will be charged!
