FREQUENTLY ASKED QUESTIONS
The Pearl books according to availability; so if your preferred date is open, you may reserve it on a first come, first serve basis. Keep in mind that most venues, including The Pearl, fill up well in advance (12-16 months).
The Pearl is available for viewing Mon-Thurs from 9am – 5pm. Reservations are required for tours Fri – Sun and set from 9am – Noon. Call or email us and we will be happy to accommodate your request. Please note that during the day of an event, suites may not be available to view as to insure our couple’s full privacy. The Pearl will also host Open Houses throughout the year for general viewing. You can follow us on social media to learn more about when these events will take place.
Yes, the rental fee includes a one-hour rehearsal time. Rehearsal times are based on venue availability and will be scheduled no earlier than 30 days prior to your event. Rehearsal times will be set no later than 3:00 pm. If an event is booked after you have chosen your rehearsal time, the booked event will take precedence and your rehearsal time will be rescheduled. You will be notified as soon as a conflict occurs.
Property details and Policies
The Pearl provides you with three beautiful and comfortable suites. The Bridal Suite with private restroom, The Grooms Suite with private restroom, and a Family Suite. Rooms are available as early as 8am on the day of your event. Reception hall has men and women restrooms for your guests.
We provide a prep kitchen with a large refrigerator, Ice Machine, large sink, and several prep tables. There are no ovens.
We do not allow use of the following when decorating: sand, glitter, confetti, birdseed, rice, balloons, wish lanterns, and silly string. The only adhesive material allowed on walls, floors, or wood is stage/drafting/painters’ or gaffing tape. Nailing, screwing, or stapling onto any part of our venue is strictly forbidden. No décor may be placed in our water features. Sparklers are allowed for exit as long as there is no active burn ban. Bubbles may be used at departure only.
We encourage you to use battery-operated candles. You may use real candles as long as they are enclosed in glass and the flame is below the height of the glass.
The Pearl requires that each of our couples obtain event insurance for $1,000,000 liability, and if you are serving alcohol it needs to include alcohol coverage. You may want to add cancellation insurance to cover you in case anything happens prior to your event. Insurance typically cost around $175.00 and can be purchased through www.wedsafe.com. It may also be obtained through some home insurance policies as well. Be sure to check with your insurance provider.
We know our furry friends are an important part of the family. Your pets are allowed to be a part of your ceremony, but must be kenneled and left in one of the suites. It will be your job to make sure that they are leashed and cared for during your event. This includes watering, feeding, and picking up after them.
The Pearl will be using www.AllSeated.com to create our floor plan designs. After you book with us, we send you an invite with the layout of The Pearl that allows you to customize your seating and table arrangements however you see fit. You will need to deliver your design to us at least two weeks prior to your event.
The Pearl is in charge of set up and break down of floors/tables/chairs to their proper place. When you arrive, everything will be in place and linens (if you are using ours) will be set on tables. All items brought by you, your vendors, or your guests are to be removed from the indoor space by the end of your rental period. The kitchen and bar areas will be cleaned and cleared by the bartender and caterer according to their contracts. You are responsible for making sure that your vendors are completely finished and out by the end of your allotted time frame to avoid additional charges. Our Venue Manager will go through the venue with your designated representative to ensure state of venue.
Absolutely! We are honored that you would want to take such memorable pictures with us. Please schedule your shoot on a Monday through Thursday during regular office hours with the manager. Also, to be respectful of other events, please verify five days in advance that the facility is still available for a photo shoot, in the case that an event books at the last minute. We will make all attempts to let you know if there is a scheduling conflict.
The Pearl knows it is your special day, which is why we want to provide you with the option of using the vendors of your choice. Caterers and bartenders must sign our vendor agreement, which will be included in The Pearl contract packet. Though we allow outside vendors, we The Pearl can also provide a preferred vendor list to assist you.
Although alcohol and bar service is NOT provided, we do provide the use of a bar at our venue. You may purchase the alcohol at your cost, but you must have a TABC Certified and Insured Bartender if you choose to serve alcohol at your event. TABC Bartenders must serve all alcohol from behind the bar. No alcohol is permitted to be self-served at guest tables or anywhere on the property where a TABC bartender is not serving the alcohol. All who consume alcohol must show a government-issued identification card. Caterers and/or bartending services will take the responsibility and liability of alcohol service. Security is required if you have alcohol served at your event.
A Security officer is required if alcohol is served at your event. You will be responsible for paying the officer at the rate of $40 per hour for the length of the event, plus one hour. The Pearl will schedule a Rockwall County Sheriffs officer to provide this service.
COSTS AND SERVICES
You will have exclusive access to the property and grounds for up to sixteen hours (which includes set-up and tear-down time). The venue can be accessed from 8:00 AM to 12:00 AM. If additional hours are requested, a $250.00/hr charge will be incurred. We can host up to 275 guests, and will provide you with the following seating accommodations: (30) 60” round tables, (6) 8’ tables, (6) cocktail tables, (275) chivari chairs (for indoor use), as well as (230) white resin folding chairs and (4) white wooden pews (both for outdoor use). Ivory crinkle linens for our tables are included with your rental. Other colors are available for an additional fee or through outside rental vendors. As a perk, our brides have free use of any décor that I have on hand. This will save you money!
On the day of your event, The Pearl provides a Venue Manager onsite to attend to venue-related issues (lights, bathrooms, etc). They are not there to run your event. An event coordinator is NOT included in the venue fee. We do offer Coordination services for an additional fee. This would include a coordinator who would be in touch a month prior to your event and present on the day of your event. It would also include a day-of assistant coordinator. We always recommend that clients hire a wedding planner or at the very least, day of coordinator, to ensure your event runs smoothly. Contact us for more details.
Absolutely not! Just like you, The Pearl does not believe in nickel and diming our brides. The price is inclusive of the several amenities that are offered and listed above. No tax or gratuity will be charged!